Stop chasing SOP sign-offs in spreadsheets, inboxes, and SharePoint flows
Small regulated teams usually start with tools they already have:
What teams use today
- Spreadsheets for training matrices
- Email reminders and manual follow-up
- Shared drives or SharePoint for document storage
- Generic training tools that treat every SOP like a course
- Full QMS platforms that are too broad for this one job
Until an audit asks
- Who acknowledged this SOP?
- Which revision did they read?
- When was it assigned?
- When was it completed?
- Who is overdue right now?
- Can you export the evidence immediately?
One focused system for one critical workflow
This product is built for a very specific job:
Upload a controlled SOP or policy
Assign it to users, teams, or roles
Collect "Read & Understand" acknowledgment by revision
Reassign training when a document changes
Export clear training evidence when you need it
No LMS clutter. No custom SharePoint flow. No full eQMS rollout.
What you get
Training is not the hard part. Proving it is. For small regulated teams, the real pain is proving that the right person acknowledged the right document revision at the right time.
Know exactly who acknowledged what, when, and against which revision.
When an SOP changes, assign the new revision without breaking your records.
Automatic reminders reduce chasing and overdue acknowledgments.
Export training records by person, document, team, or time window.
Adopt quickly without buying a platform that solves ten other problems you do not need yet.
Core features
Everything you need to manage SOP acknowledgments and produce training evidence — nothing more.
Controlled document tracking
Track SOPs and policies with document ID, owner, effective date, and revision.
Assignment by user, team, or role
Send the right document to the right people without manual tracking.
"Read & Understand" acknowledgment
Collect a clear record of acknowledgment tied to the exact revision assigned.
Revision-triggered retraining
Release a new revision and reassign only where needed.
Automatic reminders
Send due-date and overdue reminders without manual follow-up.
Training matrix and status view
See completion and overdue status by user, team, or document.
Exportable training evidence
Download audit-ready records with assignment, acknowledgment, and revision history.
Why teams choose this instead of spreadsheets or a full QMS
Spreadsheet + email
Cheap at first, but manual, easy to forget, and hard to prove cleanly
Shared drive / SharePoint
Fine for storing documents, weak for acknowledgment evidence and revision-specific training records
Generic LMS / SOP tools
Better for broad training or documentation, but often clumsy for revision-based SOP acknowledgment
Full QMS platform
Powerful, but often too heavy, expensive, and slow to adopt for this one workflow
ApprovaDoc
Focused, faster to adopt, and built specifically for training evidence by document revision
Get started in minutes
Upload your document
Add the SOP or policy, document ID, and revision.
Assign training
Choose the users, teams, or roles that need to acknowledge it.
Let reminders run
The system handles reminders before and after the due date.
Export evidence when needed
View live status or download records for audits, onboarding, or internal review.
Simple pricing
Monthly and annual plans. Cancel anytime. Audit exports included.
- Up to 5 members
- Up to 5 documents
- All core features included
- CSV & PDF exports
- No credit card required
- Up to 15 members
- Up to 25 documents
- All core features included
- CSV & PDF exports
- Email reminders
Common questions
Stop managing SOP acknowledgments with spreadsheet workarounds
Track acknowledgments by revision, automate reminders, and export audit-ready training evidence in one focused system.